Computerize Accounting Package
Introduction:
The Security of Data, Financial or otherwise, has always been a matter of concern. Most businesses depend on the confidentiality of information. Tally Vault is an enhanced security system which allows for encryption of the company data with the most secure method of encryption being used. Tally Vault ensures that under no circumstances, the original information is available in any form. The technique could be likened to "encryption-decryption-on-the-fly", and the decrypted form of data is never stored in the system. Apart from this, it uses the "non-stored password" mechanism. By using highly advanced mechanisms to validate a new user without any prior knowledge of the original password. The combination of these facilities means, that Tally Vault becomes one of the most secure means of information storage.
1988 started tally solution from India.
Tally 4.5 Versions (V/S)
Tally 5.2 Versions (V/S)
Tally 5.4 Versions (V/S)
Tally 6.3 Versions (V/S)
Tally 7.2 Versions (V/S)
Tally 8.1 Versions (V/S)
Tally 9.0 Versions (V/S)
How to open Tally 9.0?
Process:
● Go to the Start menu.
● Select on All Program.
● At last click on Tally 4.5, 5.2, 5.4, 6.3, 7.2, 8.1, 9.0.
Or
● Show on the Tally 9.0 Icon in Desktop.
● Select on Tally 9.0 Icon.
● Right click on mouse in select icon.
● Click in Open Button.
Note:- Tally System By (Dr) & To (Cr)
Shortcut Key of Tally
Esc = Exit, Back, No
Enter = Open, Entry, Yes
Ctrl+A = Save
Alt+D = Delete
Company Info
● Tally Company Creation
Company Info > Create Company > press “Enter” Key.
Gateway of Tally > press”Alt+F3”key > Company Info > Create Company > press “Enter” key.
Let us examine each option and its applicability.
- Maintain: Specify whether you want to maintain only financial books of accounts or both accounts and inventory. Select from the popup list.
- Accounts only: Select this only if you do not have any inventory transactions (suitable for professionals and corporate offices). Tally would not permit intrusion of Inventory related information that is not required.
- Accounts-with-Inventory: This obviously allows you to maintain both financial accounts and inventory. You may choose not to use one or the other until the need arises.
- Financial Year From: Enter Beginning date of Financial Year.
- Books beginning From: Normally it is same of Financial Year From, unless you stat Accounts from middle of financial year.
● Select Company (F1)
Company Info > Select Company > press “Enter” Key.
Gateway of Tally> press”Alt+F3” key > Company Info >Select Company> Select a company which you want to select > press “Enter” key.
● Shut Company (Alt+F1) (To hide unnecessary company from selected company list)
Company Info > Shut Company > press “Enter” Key.
Gateway of Tally > press “Alt + F3” key > Shut Company > Select a company which you want to shut > Press “Enter” Key.
● Alter (Alternation of Company)
(To modify or delete company)
Company Info > Alter > press “Enter” key.
Gateway of Tally > press “Alt + F3” key > Company Info > Alter > select a company which you want to (Alter) modify or delete > press “Enter” key.
● Delete Company
(To delete company)
Company Info > Alter > press “Enter” key > select a company which you want to delete > press “Enter” key > press “Alt+D” key.
Gateway of Tally > press “Alt + F3” key > Company Info > Alter > select a company which you want to delete > press “Enter” key > press “Alt+D” key.
● Create Group Company
Company Info > Create Group Company > press “Enter” Key.
Gateway of Tally > press “Alt + F3” key > Company Info > Create Group Company > press “Enter” key.
(Show the minimum two companies in the list of selected companies.)
● Security Control
Company Info > Security Control > press “Enter” Key.
Gateway of Tally > press “Alt + F3” key > Company Info > Security Control > select a company which you want to security control > press “Enter” key.
Items | Details | Example |
User Name | Shortcut Name of Company | GB |
Password | Character or Number | ***** |
● Change Tally Vault
Company Info > Change Tally Vault > press “Enter” Key.
Gateway of Tally > press “Alt + F3” key > Company Info > Change Tally Vault > select a company which you want to password > press “Enter” key > give a tally vault password.
Backup and Restore:
If is use to restore file from Computer to Pendrive, Floopy, Local Disk :D, :E. This menu is specially use for tacking a data form one storage in to another storage medium. In back up we have to keep the source and destination of the data.
● Backup
Company Info > Backup > press “Enter” Key.
Gateway of Tally > press “Alt + F3” key > Company Info > Backup > select a company which you want to store > press “Enter” key.
Select your Backup Location from Destination.
Source | C:\Tally\Data (Transfer Location) |
Destination | D:\New Folder (Store Location) |
Selected Companies | Global Compute Center |
● Restore:
It is use to store files from Pendrive, Floopy, Local Disk :D, :D, to Computer. In this mode the sources & destination have found. We should also give the source & destination in restore option. We can't bring back the data from any medium in others medium. We have to do this if we wish to restore this data again in the disk.
Company Info > Restore > press “Enter” key.
Gateway of Tally > press “Alt + F3” key > Company Info > Restore > select a company which you want to restore > press “Enter” key.
Select your Restore Location from Destination.
Destination | C:\Tally\Data (Transfer Location) |
Source | D:\New Folder (Store Location) |
Selected Companies | Global Compute Center |
Date (F2)
If is use to change voucher date
● Press F2 key or click date button.
● Type date
● eg. 1-4-2007
Period (Alt+F2)
If is use to display report in period wise
eg. 1-4-2007
1-4-2008
Day Book
If is to display all voucher.
● Display – Day Book
● Click at Period
● Type Date from (1-4-2006) to (1-8-2006)
To Quit form Tally.
● Press “Esc” Key to continue.
● Comes their message box.
● Press “Enter” Key.
Gateway of Tally:
Groups
It is use for classification or identification of account head. A new group selected under primary group will appear in same listing major group are, Assets, Liabilities, Expenditure & Income. That determines the accounting preparation. It affect in profit and loss A/C balance sheet.
● Group creation
Gateway of Tally > Accounts Info > Group > Create
Name : Enter the name of account Group
Alias : Give the alternative name if required
Under : Select the Group under which the Ledger is created from the list of Groups.
Item | Name |
Name | Other Expenses |
Alias | |
Under | Primary |
Nature of Group | Expenses |
Create of Group
● Other Expenses
● Factory Expenses
● Administrative Expenses
● Selling Expenses
Display of Group
Getaway of Tally > Accounts Info > Group > Display
Alternation of Group
Gateway of Tally > Accounts Info > Group > Alter
Deletion of Group
Gateway of Tally > Accounts Info > Group > Alter > Select a Group which you want to delete > press “Alt + D” Key.
Ledgers
The ledgers are actual heads to which the transactions are identified. We have to make voucher entries in these accounts. As mentioned earlier, we have to classify all ledgers into groups
Single Ledger creation
Gateway of Tally > Accounts Info > Ledgers > Create
Name : Enter the name of account
Alias : Give the alternative name if required
Under : Select the Group under which the Ledger is created from the list of Groups.
Item | Name |
Name of Account | Salary Paid |
Alias | |
Under | Indirect Expenses |
Display of Ledger
Getaway of Tally > Accounts Info > Ledgers > Display
Alternation of Ledger
Gateway of Tally > Accounts Info > Ledgers > Alter
Deletion of Ledger
Gateway of Tally > Accounts Info > Ledgers > Alter > Select a Ledger which you want to delete > press “Alt + D” Key.
Note: If the ledger is transacted in any voucher, then the ledger cannot delete.
Create the following Ledger accounts
Ledgers (Heading of Account) Groups
1. Plant & machinery Fixed Assets
2. Furniture & Fixture Fixed Assets
3. Land & Building Fixed Assets
4. Computer/Computer Table Fixed Assets
5. Vehicles Fixed Assets
6. Fan Fixed Assets
7. Telephone Fixed Assets
8. Electricity Charge/Bills Direct Expenses
9. Telephone charge/Bills Direct Expenses
10. Internet charge Direct Expenses
11. Water expenses Direct Expenses
12. Stationary Direct Expenses
13. Lighting and heating Direct Expenses
14. Petrol expenses Direct Expenses
15. Canteen expenses Direct Expenses
16. Admission Fee Received Direct Income
17. Form Fee Received Direct Income
18. Office rent Indirect Expenses
19. Staff salary Indirect Expenses
20. Machinery installation Indirect Expenses
21. Repairs and maintenance Indirect Expenses
22. Commission paid Indirect Expenses
23. Depreciation Indirect Expenses
24. Advertisement expenses Indirect Expenses
25. Audit fees Indirect Expenses
26. General expenses Indirect Expenses
27. Entertainment expenses Indirect Expenses
28. Service charge Indirect Expenses
29. Fire precautions service Indirect Expenses
30. Legal expenses Indirect Expenses
31. Bank charge Indirect Expenses
32. Transportation Indirect Expenses
33. Wages Indirect Expenses
34. Loss on sales Indirect Expenses
35. Bad Debts Indirect Expenses
36. Deprecation Indirect Expenses
37. Repair and Maintenance Indirect Expenses
38. Newspaper and Magazine Indirect Expenses
39. Interest received Indirect Incomes
40. Dividend received Indirect Incomes
41. Profit on sales Indirect Incomes
42. Commission revived Indirect Incomes
43. Discount received Indirect Incomes
44. Neta’s Capital Account Capital Account
45. Preeti’s Capital Account Capital Account
46. Share capital Capital Account
47. Debtor Sundry Debtors
48. Creditor Sundry Creditors
49. Purchase Account Purchase Account
50. Purchase return Purchase Account
51. Sales Sales Account
52. Sales return Sales Account
53. Prepaid Salary Current Assets
54. Outstanding Salary Current Liabilities
55. tax Duties/tax
56. Loan Received Account Loan & Liabilities
57. Loan Payment Account Loan & Advance (Assets)
58. Bank Account Bank Account
Multiple Ledger creation
Gateway of Tally > Accounts Info > Ledgers > Multiple Ledgers > Create
Multi Ledger Creation
Under Group : Bank Accounts
S. No. | Name of Ledger | Under | Opening Balance Dr/Cr |
1. 2. 3. 4. 5. 6. | Everest Bank NCC Bank NIC Bank Global Bank National Bank Kist Bank | Bank Accounts Bank Accounts Bank Accounts Bank Accounts Bank Accounts Bank Accounts |
Introduction Voucher:
A voucher is the primary entry of documents for recording daily transactions. Transaction recording and analysis are greatly facilitated by having specific formats for different types of transactions. Tally provides 16 different predefined voucher formats or what it calls predefined types of vouchers. These are used for recording various transactions. A payment voucher is used for all types of payments, a receipt voucher for all types of money receipts, a sales voucher for recording sales transactions, and so on.
Classification of vouchers & their Shut Cut Keys:
● Contra Voucher F4
● Payment Voucher F5
● Receipt Voucher F6
● Journal Voucher F7
● Sales Voucher F8
● Sales Return (Credit Note) (Ctrl+F8)
● Purchase voucher F9
● Purchase Return (Debit Note) (Ctrl+F9)
● Purchase Order (Ctrl+F4)
● Sales Order (Ctrl+F5)
Note:- use of only one Entry System (Single Entry and Double Entry)
Note:- Use of only one (By/To and Dr/Cr)
Activation of Double or Single System of Tally and By/To or Dr/Cr
● Press F12 Key
● Active (Use Single Entry mode for Pymt/Rcpt/Contr ? Yes/No)
● Active (Use Cr/Dr Instead of To/By during entry ? Yes/No)
● Save (Ctrl+A)
Contra Voucher: - It is use to for money transferred from one cash/bank account to another, like cash deposit, cash withdrawal etc.
Cash and Banking Transaction.
Gateway of Tally > Accounting Voucher > press “Enter” key > press “F4” key.
Deposit
Cash deposited to NIC Bank Current Account Rs. 30,000.
Example
Account: Bank
Cur Bal:
Cash Amount
Cur Bal:
Cur Bal: |
Particulars Amount |
Cash 30,000 Cur Bal: |
Narration: Being Cash deposited into NIC Bank in Current Account. |
Or
Cr Cash 30,000
Dr NIC Bank 30,000
Withdraw
Cash withdraw by NIC Bank Current Account Rs.10,000
Example
Account: Cash
Cur Bal:
Bank Amount
Cur Bal:
Account: Cash Cur Bal: |
Particulars Amount |
NIC Bank 10,000 Cur Bal: |
Narration: Being Cash withdraw by Standard Chartered Bank in Current Account. |
Or
Cr NIC Bank 10,000
Dr Cash 10,000
Transfer
Cash transfer NIC Bank to NCC Bank Current Account Rs.5,000
Example
Account: Bank
Cur Bal:
Bank Amount
Cur Bal:
Account: NCC Bank Cur Bal: |
Particulars Amount |
NIC Bank 5,000 Cur Bal: |
Narration: Being Cash transfer Standard Chartered Bank to NCC Bank in Current Account. |
Or
Cr NIC Bank 5,000
Dr NCC Bank 5,000
Tally Project Work 1
1. Business Started with Cash Rs. 20,00,000 (Capital Received).
2. Deposit Cash into NIC Bank Rs. 5,00,000.
3. Cash withdraw from NIC Bank for office use Rs. 50,000.
4. Fund transfer form NIC Bank to Bank of Katmandu Rs. 1,00,000.
5. Deposit Cash into NIC Bank and Bank of Katmandu Rs. 1,00,000 and Rs. 50,000.
6. Cash withdraw from NIC Bank and Bank of Katmandu for office use Rs. 50,000 and Rs. 40,000.
Payment Voucher: - It is use to pay amounts for different parties or expenses by cash/bank.
Gateway of Tally > Accounting Voucher > press “Enter” key > press “F5” key.
Example
Account: Bank/Cash
Cur Bal:
Non Cash Amount
Cur Bal:
Paid Staff Salary Rs. 5,000
Account: Cash |
Particular Amount |
Staff Salary 5,000 |
Narration: Being paid Staff Salary. |
Or
Dr Staff Salary 5000
Cr Cash 5000
Receipt Voucher: - It is use to recording amounts received from different parties.
Gateway of Tally > Accounting Voucher > press “Enter” key > press “F6” key.
Example
Account: Cash/Bank
Cur Bal:
Non Cash Amount
Cur Bal:
Received Interest on Fixed Deposit Rs. 10,000
Account: Cash |
Particular Amount |
Interest on Fixed Deposit 10,000 |
Narration: Being received Interest on Fixed deposit. |
Or
Cr Interest on Fixed Deposit 10,000
Dr Cash 10,000
Tally Project Work 2
- Computer, Furniture, Phone Line purchase on cash Rs. 25,000, 30,000 & Rs. 16,000.
- Purchase Machinery Rs. 10,000.
- Paid rent of Rs. 5,000 by cheque of NIC Bank.
- Commission received Rs. 30,000.
- Paid interest charge Rs. 2,000.
- Professional fee paid Rs. 5,000.
- Stationary Expenses Rs. 1,250.
- Legal Fee Rs. 2,500.
- Decoration expenses Rs. 20,000 on Cash and Rs. 30,000 by NIC Bank.
- Salary Paid to Staff Rs. 5,000.
- Registration charges Rs. 2,000.
- Admission Fee Received Rs. 30,000 on cash and Rs. 20,000 on NIC Bank..
- Tea Expenses Rs. 1,250 on monthly.
- Paid Rs. 1,100 for Printing on monthly.
- Office expense (Note/Day Book Rs. 50, Pen Rs. 15, Ink Rs. 150, Marker Rs. 50, Calendar Rs. 30 & other Rs. 200) on cash.
- Loan taken form Laxmi Finance Ltd. On Cash Rs. 2,00,000.
- Paid wages Rs. 200 to Ram Bahadur Karkai.
- Form Fee Received Rs. 20,000 on Cash.
- Paid Advertisement Charge Rs. 2,500 by NIC Bank.
- Paid other Office Expanses Rs. 2,000.
- Dashain Allowance Rs. 5,500.
- Computer Table purchase Rs. 3,000 and discount received Rs. 150.
- Paid Electricity Bill/Charge Rs. 2,000.
- Paid Telephone Charge Rs. 1,200.
- Interest received from Bank Rs. 30,000 on cash.
- Meeting expenses Rs. 1,500 paid by NIC Bank.
- Fan Purchase on Rs. 5,000 and Rs. 200 discount received.
- Rs. 1,00,000 Invest in share of Nepal Bank on cash.
- Cash paid to Laxmi Finance Ltd. Rs. 50,000.
- Lone give to Bibek Adhikari Rs. 3,00,000.
- Dividend received on share of Nepal Bank Rs. 2500.
- Bank charge paid to NIC Bank Rs.1,000 on cash.
- Computer repair and maintains Rs. 1,500.
- Programming expenses paid for Staff Rs. 1,000.
- Cash received form Bibek Adhikari Rs. 2,00,000.
Report
Profit & Loss A/C
Balance Sheet
Display > Day Book
Display > Account Books > Cash/Bank Book(s)
Tally Project Work 3
Use of Cost Category and Cost Centres
Activation of Cost Category and Cost Center
Maintain Cost Centres ? Yes
(More then ONE Cost Category) ? Yes
e.g.
Advertisement Expenses
Note:- Make Advertisement Expenses Ledger or Modify
Setting
Cost Centres are Applicable ? Yes
Create Cost Category and Cost Centres
Go to Company Info > Accounting Info > Cost Category/Cost Centres > Create
Advertisement - Cost Category
National Television - Cost Centres
Kantipur Television - “
Image Television - “
Radio Nepal - “
News Paper - “
Pumplet - “
Advertisement Expenses on Cash Rs. 1,00,000
Expenses | Amount |
National Television | Rs. 30,000 |
Kantipur Television | Rs. 25,000 |
Image Television | Rs. 20,000 |
Radio Nepal | Rs. 15,000 |
News Paper | Rs. 5,000 |
Pumplet | Rs. 5,000 |
Interest Received on Cash Rs. 50,000.
Name | Amount |
Global Bank | Rs. 10,000 |
Everest Bank | Rs. 15,000 |
NIC Bank | Rs. 5,000 |
Annapurna Finance Pvt. Ltd. | Rs. 10,000 |
Gopal Thapa | Rs. 10,000 |
Salary paid on cash Rs. 30,000.
Name | Amount |
Sita Rana | Rs. 10,000 |
Anjana Giri | Rs. 10,000 |
Amit Lama | Rs. 10,000 |
Electronic charge paid on cash Rs. 3,000.
Room | Amount |
Room 1 | Rs. 1,500 |
Room 2 | Rs. 1,000 |
Room 3 | Rs. 500 |
Office rent paid on cash Rs. 35,000.
Name | Amount |
Oxford 1 | Rs. 20,000 |
Oxford 2 | Rs. 15,000 |
Telephone charge paid on cash Rs. 20,000.
Name | Amount |
ISTD | Rs. 800 |
STD | Rs. 800 |
Local | Rs. 400 |
Loans Liabilities (Loan Taken)
Name | Amount |
Kumari Bank | Rs. 50,000 |
Himalayan Bank | Rs. 25,000 |
Capital Received on cash Rs. 5,00,000.
Person | Amount |
Kamal Thapa | Rs. 3,00,000 |
Rohit Pandey | Rs. 2,00,000 |
Journal voucher: - Journal voucher is entered for transactions other than money received or paid. The journal voucher is entered only in double entry system.
Gateway of Tally > Account Voucher > press “Enter” key > press “F7” key.
Example
Dr. Non Cash
Cur Bal:
Cr. Non Cash
Cur Bal:
Depreciation charged on Machinery Rs. 2,00,000@10%.
Dr. Depreciation A/c 20,000 |
Cr. Machinery A/c Cr. 20,000 |
Narration: - Being depreciation charged on Machinery. |
Tally Project Work 4
- Depreciation charge on Machinery Rs. 10,000@5%, Furniture Rs. 30,000@5%.
- Prepaid Salary Rs. 3,000.
- Outstanding Salary Rs. 5,000.
- Furniture Purchase on credit from Rama Store Rs. 4,0000.
- Computer sales on credit to Loyal Computer Center Rs. 15,000.
- Bad debts of Mr. Bibek Adhakari Rs. 1,00,000.
- Fixed Assets (eg. Furniture) Destroy by fire Rs. 10,000.
- Operating expenses on credit. Advertisement on credit from Kantipur Publication Rs. 10,000.
- Modification: Rs. 1,000 has wrongly entered in Rent account instead of Advertisement Account.
- Cash paid to Amit gurung Rs. 10,000 for office use or work and receive following expenses bills.
Expenses | Amount |
Transportation | Rs. 2,000 |
Lodging and Fooding | Rs. 5,000 |
Marketing | Rs. 1,000 |
Tally Project Work 5
Bills Payable to the followings person (Create Group of Bills Payable)
Expenses | Bills Payable | Amount |
Stationary | S.K.Stationary | Rs. 6,500 |
Tea Expenses | Siddhartha Hotel | Rs. 12,500 |
Photocopy and Printing | Shiva Photo Copy | Rs. 7,500 |
Group Bills Payable - Current Liabilities
Ledger S.K.Stationary - Bills Payable
“ Siddhartha Hotel - Bills Payable
“ Shiva Photocopy - Bills Payable
“ Stationary - Indirect Expenses
“ Tea Expenses - Indirect Expenses
“ Photocopy and Printing - Indirect Expenses
Tally Project Work 6
(Interest Calculation)
Interest received /paid of loan
Activation of Interest Calculation
Gateway of Tally > press ”F11” Key > Accounting Features
Outstanding Management
Activate Interest Calculation ? Yes
(use advanced parameters) ? No
Then Save (Ctrl+A)
Ledger Creation Transaction
Name : Bibak Adhakari
Under : Lone & Advance (Assets)/Loan (Liability)
(Debtors/Creditors)
Activate Interest Calculation ? Yes
Rate : 0.5 % per 30-days Month
365-day Year
● Calendar Month
Calendar Year
Show the Interest
Gateway of Tally > Display > Statements Account > Interest Calculation > Ledger > press “F2” Key.
To show the interest period
From :- 1-4-2006
To :-1-4-2007
- e.g. 5,000
Interest and Loan Received by Received Voucher, Interest and loan Payment by Payment Voucher
Purchase Voucher (F9)
Gateway of Tally > Account Voucher > press “Enter” key > press “F9” key > click on As Voucher button.
Cash Purchase:
Cr Cash 10,000
Dr Goods Purchase A/C 10,000
Credit Purchase from ABC Co.
Cr ABC Co. 5,000
Dr Goods Purchase A/C 5,000
Purchase Return/Debit Note (Alt+F9)
Activation of Purchase Return
● Press F11 Key.
● Use Debit Note ? Yes
● Use Credit Note ? Yes
Dr Cash or Creditors 6,000
Cr Purchase Return 6,000
Sales Voucher (F8)
Gateway of Tally > Account Voucher > press “Enter” key > press “F8” key > click on As Voucher button.
Cash Sales
Dr Cash 15,000
Cr Sales A/C 15,000
Credit Sales to XYZ Co.
Dr XYZ Co. 10,000
Cr Sales A/C 10,000
Sales Return/Credit Note (Alt+F8)
Cr Cash Debtors 6,000
Dr Sales Return A/C 6,000
Tally Project Work 7
- Goods Purchase on cash Rs. 30,000.
- Goods Sales on cash Rs. 20,000.
- Goods Purchase from ABC Co. on credit Rs. 20,000.
- Goods Sales to XYZ Co. Rs. 15,000 on credit.
- Purchase Return on cash Rs. 10,000.
- Sales Return on cash Rs. 5,000.
- Purchase Return to ABC Co. Rs. 10,000.
- Sales Return from XYZ Co. Rs. 5,000.
- Goods Purchase on cash Rs. 40,000 and Rs. 1,500 discount received.
- Goods Sales on cash Rs. 50,000 and Rs. 2,000 discount allowed.
- Goods Purchas on cash Rs. 25,000 with 13% VAT.
- Goods Sales on cash Rs. 30,000with 13% VAT.
- Goods Purchase Rs. 20,000 paid by NIC Bank.
- Goods Sales Rs. 30,000 received by chequee of NIC Bank.
Reports:
Balance Sheet
Gateway of Tally > Balance Sheet > press “Enter” Key.
Profit & Loss A/C
Gateway of Tally > Profit & Loss A/C > press “Enter” Key.
Display/Day Book
Gateway of Tally > Display > Day Book > press “Enter” Key.
● Day Book
● Account Book
● Trial Balance
Inventory Voucher
● Purchase Order (Alt+F4)
● Purchase (F9)
● Sales Order (Alt+F5)
● Sales (F8)
● Purchase Return (Ctrl+F9) (Debit Note)
● Sales Return (Ctrl+F8) (Credit Note)
Masters:
● Inventory Info
● Stock Groups
● Stock Items
● Units of Measure
● Location (Goodams)
Stock Group
Create Stock Group
Gateway of Tally > Inventory Info > Stock Group > Create > press “Enter” Key.
Name : Rice
Under : Primary
Create Stock Groups
Rice
Noodles
Books
Oil
Sigrate
Mobil
Stock Items
Create Stock Items
Gateway of Tally > Inventory Info > Stock Items > Create > press “Enter” Key.
Name : Basmati
Under : Rice
Create Stock Items
Basmati
Mansuli
English
Nepali
Dhara
Sybin
Surya
Sheakher
Wai Wai
Rara
N 70
Units of Measure
Create Units of Measure
Gateway of Tally > Inventory Info > Unit of Measure > Create > press “Enter” Key.
Type : Compound/Simple
Name : Kg
Formal Name : Kilogram
Crate Unite of Measure
kg (Kilogram)
ltr (Litter)
crtn (Carton)
pkd (Packed)
dzn (Dorzon)
pcs (Pieces)
st (Sat)
Units with Multiplier Factors
Gateway of Tally > Inventory Info > Unit of Measure > Create > press “Enter” and “Back Space” Key > Select “Compound”.
First Unit Conversion Second Unit
Crtn of 30 pkd
Dzn of 12 pcs
Purchase Order (Alt+F4)
Gateway of Tally > Inventory Voucher > press “Enter” key > press “Alt+F4” key.
Activation of Purchase Order
Activation of Purchase Order
Gateway of Tally > Inventory Voucher > press ”F11” Key.
Order Processing
Allow Purchase Order Processing ? Yes
Allow Seles Order Processing ? Yes
Example
Party’s A/C Name: Cash/Bank/Person Order No. :
Current Balance:
Purchase Ledger: Purchase A/C
Items Allocations for : Wai Wai
For Order Number : 1
Location Quantity Rate per Amount
A Store 60 kg 100 kg 6,000
Name of Items Quantity Rate per Amount
Wai Wai 60 kg 100 Rs 6,000
Purchase (F9)
Gateway of Tally > Account Voucher > press “Enter” key > press “F9” key.
Example
Party’s A/C Name: Cash/Bank/Person
Current Balance:
Purchase Ledger: Purchase A/C
Name of Items Quantity Rate per Amount
Book 12Pkd 150Rs 1,800
Tally Project Work 1
- Basmati Rice purchase 250Kg@80 on cash.
- Wai Wai Noodles purchase 50qrt@300 on cash.
- Use for office in Nepali Book 2dzn@1000 by cash pay in NIC Bank.
- Purchase Dhara Oil 10ltr@100 by cash pay in NIC Bank.
- Purchase N 70 Mobile 10st@12,000 Credit on Rabin Mobile Center.
- Purchase Acer Laptop on Cash.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | Acer Extensa 4230 | 10 | 42,000 | |
2. | Acer Extensa 4630 | 4 | 43,000 | |
3. | Acer Travel Mate 6293 | 3 | 62,000 | |
Total NRs. |
- Purchase SAMSUNG Color Laser Printer Paid by Everest Bank.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | CLP-660N | 15 | 6,000 | |
2. | CLX-2160 | 14 | 5,500 | |
3. | CLX-216N | 20 | 7,000 | |
Total NRs. |
Sales Order (Alt+F5)
Gateway of Tally > Inventory Voucher > press “Enter” key > press “Alt+F5” key.
Activation of Purchase Order
Gateway of Tally > Inventory Voucher > press ”F11” Key.
Order Processing
Allow Purchase Order Processing ? Yes
Allow Sales Order Processing ? Yes
Example
Party’s A/C Name: Cash/Bank/Person Order No. :
Current Balance:
Purchase Ledger: Sales A/C
Items Allocations for : Wai Wai
For Order Number : 1
Location Quantity Rate per Amount
A Store 70 kg 100 kg 7,000
Name of Items Quantity Rate per Amount
Wai Wai 70 kg 100 Rs 7,000
Sales (F8)
Gateway of Tally > Account Voucher > press “Enter” key > press “F8” key.
Example
Party’s A/C Name: Cash/Bank/Person
Current Balance:
Purchase Ledger: Sales A/C
Name of Items Quantity Rate per Amount
Book 10Pkd 160Rs 1,600
Tally Project Work 2
- Sales for Basmati Rice 250Kg@85.
- Sales for Wai Wai Noodles 40qrt@350.
- Sales on Dhara Oil 10ltr@105 Chequee received on NIC Bank.
- Sales on N 70 Mobil 10st@13,000 to Rohit Mobile Shop Center.
- Sales the following Items (Acer Laptop) Received by Cash.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | Acer Extensa 4630 | 3 | 49,000 | |
2. | Acer Travel Mate 6293 | 3 | 62,000 | |
Total NRs. |
- Sales the following Items (SAMSUNG Color Laser Printer) Received by Everest Bank.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | CLX-2160 | 14 | 6,000 | |
2. | CLX-216N | 15 | 7,500 | |
Total NRs. |
Purchase Return (Ctrl+F9) (Debit Note)
Gateway of Tally > Account Voucher > press “Enter” key > press “Ctrl+F9” key.
Activation of Purchase Return
Gateway of Tally > Accounting Voucher > press ”F11” Key.
Invoicing
Use Debit/Credit Notes ? Yes
Use Invoice mode for Credit Notes ? Yes
Use Invoice mode for Debit Notes ? Yes
Example
Party’s A/C Name: Cash/Bank/Person
Current Balance:
Purchase Ledger: Purchase Return A/C
Name of Items Quantity Rate per Amount
Book 10Pkd 150Rs 1,500
Tally Project Work 3
- Basmati Rice purchase return 250Kg@80.
- Wai Wai Noodles purchase return 50qrt@300.
- Purchase Return Acer Laptop on Cash.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | Acer Extensa 4230 | 10 | 42,000 | |
Total NRs. |
- Purchase Return SAMSUNG Color Laser Printer Paid by Everest Bank.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | CLP-660N | 15 | 6,000 | |
2. | CLX-216N | 5 | 7,000 | |
Total NRs. |
Sales Return (Ctrl+F8) (Credit Note)
Gateway of Tally > Account Voucher > press “Enter” key > press “Ctrl+F8” key.
Activation of Sales Return
Gateway of Tally > Accounting Voucher > press ”F11” Key.
Invoicing
Use Debit/Credit Notes ? Yes
Use Invoice mode for Credit Notes ? Yes
Use Invoice mode for Debit Notes ? Yes
Example
Party’s A/C Name: Cash/Bank/Person
Current Balance:
Purchase Ledger: Sales Return A/C
Name of Items Quantity Rate per Amount
Book 5Pkd 160Rs 800
Tally Project Work 5
- Sales Return on Basmati Rice 50Kg@85.
- Sales Return on following Items (Acer Laptop) Received by Cash.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | Acer Extensa 4630 | 1 | 49,000 | |
Total NRs. |
- Sales Return on following Items (SAMSUNG Color Laser Printer) Received by Everest Bank.
S. No. | Particulars | Qty (pcs) | Rate | Amount |
1. | CLX-216N | 5 | 7,500 | |
Total NRs. |
Report
Profit & Loss A/C
Balance Sheet
Stock Summary
Display > Day Book
Display > Account Books > Cash/Bank Book(s)
Inventory Voucher
Stock Journal (Transfer of Materials)
Gateway of Tally > Inventory Voucher > press ”Enter” Key.
Create Location/Godowns
Gateway of Tally > Inventory Info > press ”Enter” Key > Locations > Create.
Name : A Store
Under : Primary
Create locations:
A Store
B Store
Sales Department
Purchase your Stock items
Items Allocations for : Wai Wai
Location Quantity Rate per Amount
A Store 50 kg 100 kg 5,000
Stock Journal
Source (Consumption) | Destination (Production) |
Name of Items Location Quantity Rate Amount | Name of Items Location Quantity Rate Amount |
Wai Wai A Store 50 kg 100 500 | Wai Wai B Store 50 kg 100 500 |
Narration: |
Tally Project Work 6
- Purchase Basmati Rice 1,000kg@Rs. 80 on the A Store.
- Transfer the Basmati Rice 500kg@Rs. 80 A Store to B Store.
- Transfer the Basmati Rice 500kg@Rs. 80 B Store to Sales Department.
- Transfer the Basmati Rice 500kg@Rs. 80 A Store to Sales Department.
Display of transfer Stock Items
Gateway of Tally > Stock Summary > press ”F9” Key > Location Summary, Purchase Order, Sales Return.
Use of Discount Bill
Activation of Discount Column
Invoicing
Separate Discount column invoices ? Yes
Tally Project Work 7
- Purchase Basmati Rice 1000kg@Rs. 80 on 5% Discount.
- Purchase Wai Wai 100pkd@Rs. 300 on 10% Discount.
- Purchase Dhara 100ltr@Rs. 100 on 5% Discount.
- Purchase Surya Sigrate 200kg@Rs. 85 on 5% Discount.
Tally Project Work 8
Memorandum Voucher (Ctrl+F10)
(No Effect in Cash and Bank)
■ Go to the Gateway of Tally.
■ Select on Accounting Voucher.
■ Press ”Ctrl+F10” Key.
Activation of Memorandum Voucher
Gateway of Tally > press ”F11” Key > Accounting Features.
Budgets & Scenario Management
Use Reversing Journal & Optional Voucher ? Yes
Then Save (Ctrl+A)
- Salary paid after one month Rs. 5,000.
- Interest received after 15 days Rs. 6,000.
Tally Project Work 9
Physical Stock (Alt+F10)
(Date of Stock Goods)
Gateway of Tally > Inventory Voucher > press”Alt+F10” Key
- Godowns in the total 20 crtn storage 2 crtn damage or Thief.
Name of Items Bath/Lot No. Mfg Dt Expiry Date Quantity
Yai Yai 18-0 crtn
Split Company
Opening new company with transferring last years closing balance of Balance Sheet. eg. Creditors, debtors, assets etc.
● Go to the Company Info.
● Select on Split Company then press “Enter” Key.
● Select on Company which you want split.
● Press “Enter” Key Require information.
● Then show the Balance Sheet and Profit & Loss A/C Report.
Download Tally Crack Version Click Here.